Faster, Smarter, Compliant: Reinventing SIS with AI and No-Code

Overview

The client is a U.S.-based university from the education sector who is operating on fragmented legacy infrastructure, required a highly scalable and fully integrated Student Information System (SIS). The objective was to build a centralized, API-ready, role-based architecture capable of managing the full student lifecycle - from admissions to academics, financials, and reporting - while eliminating manual interventions, redundant data entries and disconnected workflows.

Challenges

Monolithic Legacy Application Constraints

The existing platform lacked modularity, limiting scalability, data accessibility and feature enhancements

Admission Data Fragmentation

Leads originated across multiple online and offline channels but data aggregation and conversion tracking required manual imports and lacked real-time updates. 

Inefficient Academic Administration

Manual scheduling, isolated attendance records and unlinked grading processes created inconsistencies in academic data.

Absence of Self-Service Interfaces

No student or faculty-facing portals existed for real-time visibility into academic progress, schedules or financial obligations

Partial Financial Integration

Financial data (estimated tuition, disbursements, balances) was maintained outside the core academic workflows, increasing reconciliation efforts

Reporting Rigidities

Non-standardized reporting formats made regulatory compliance, audit readiness, analytics time-consuming and error-prone

Solution Approach

  • Unified Admissions Engine
      • Seamless APIs and bulk import support for multi-source lead ingestion
      • Dynamic lead status management with counselor assignment workflows
      • Real-time lead stage conversion dashboards and predictive conversion analytics
  • Modular Enrollment & Student Data Management
      • Normalized data models for comprehensive student profiles, supporting multi-program, multi-term enrollments
      • Integrated transfer credit management with automatic GPA recalculation
      • Server-side validation for critical academic workflows ensuring data integrity
  • Dynamic Course Scheduling & Attendance Processing
      • Course offering generator with instructor, session and room assignments
      • Rule-based attendance engine supporting scheduled and non-scheduled (make-up) sessions
      • Attendance regularization APIs for service request automation
  • Grading & Academic Transcript Automation
      • Embedded grading engine with weighted GPA calculations
      • Approval-based grade change workflows with full audit trails
      • On-demand transcript generation in regulatory-compliant formats (PDF exports)
  • Role-Based Access & Self-Service Portals
      • Isolated role permissions for students, instructors, admins and counselors
      • Secure student dashboards featuring enrollment history, financial ledgers, attendance logs, gradebooks and service request submissions
      • Faculty modules for course assignments, grading, attendance posting and schedule management
  • Financial Integration Layer
      • Ledger-based fee management structure
      • Disbursement reconciliation (loan, cash, check) mapped to academic sessions
      • Real-time balance calculations tied to enrollment and course progress

       

  • Customizable Analytics & Reporting Engine
      • Parameterized report generator for admissions funnel, academic progress, financial summaries and attendance compliance
      • Exportable reports (PDF/CSV) for audit submissions and regulatory reporting
      • Configurable scheduling of automated reports for stakeholders

Results

Accelerated Time-to-Value

Deployment time was reduced by 65%, allowing the university to go live significantly faster than with conventional SIS implementations.

Operational Efficiency Gains

Administrative workload dropped by over 50%, while grade processing time was reduced by 80% and service request turnaround improved from 48 hours to under 6.

Smart Enrollment & Attendance Management

Lead-to-enrollment cycle time improved by 47%, and attendance was fully digitized, enabling real-time compliance tracking.

Improved Data & Reporting Accuracy

The institution achieved 98.5% data integrity, with 90% of compliance reports now auto-generated and export-ready. 

Platform Reliability & Scalability

Post-deployment uptime reached 99.98%, supported by a microservice-ready, API-first architecture that enables seamless integration with LMS, financial aid, and regulatory systems.

Conclusion

Through KodeFast’s AI-driven no-code platform, the client successfully transitioned to a high-performance Student Information System - achieving architectural modernization, operational automation and data unification without complex code rewrites. The system is now extensible for future integrations, ensuring long-term digital sustainability.